1. 1) Full Time Non-Exempt [hourly] Employees
      2.  a) All full time non exempt employees working a minimum 40-hour workweek   will be awarded one (1) hour sick leave time for that week.
      3.  b) Benefit days count as paid time to meet the minimum of 40 hours toward    award of sick time
      4.  c) Sick leave time can be accumulated and is available to use the week after    the pay period in which it is awarded.
      5.  d) Any week(s) the full-time non-exempt [hourly] employee has lost time they   will not be awarded sick leave time.
      6.  e) New employees shall have a waiting period of ninety (90) days before they   are eligible for sick leave pay, although the calculation of sick leave time    will begin with their first full week of employment.
      7.  f) Sick leave may be accumulated to one hundred eighty (180) days.      Thereafter, an employee's accrual of sick leave stops until the employee    has used sick leave sufficient to bring them under one hundred eighty     (180) days, at which time accumulation will recommence.
      8.  g) Sick leave may be taken according to the following limitations:
      9.  h) Sick leave can be used only for personal illness or family illness, which    absolutely necessitates the employee's absence from their duties.
      10.  i) The presentation of a physician's written certification of illness will  be     required when:
      11.    i. Three (3) or more consecutive sick leave days, [see FMLA Policy      Code Section 40.36 (Section 4.6)-Leaves–F.4. regarding more than     3 days]; or
          1. j. Sick time must be taken in a minimum of one (1) hour increments.

PUBLIC SAFETY LAW ENFORCEMENT PERSONNEL POLICY
 

 
CHAPTER 43: PUBLIC SAFETY LAW ENFORCEMENT PERSONNEL POLICY
 
Police (Law Enforcement Personnel)
 

43.01 Working Hours

 A)  Police Officers standard work period

 B)  Lunch break

43.02 Compensation

 A)  Police Officers' overtime

 B)  Police Department holiday pay

43.03 Leaves

 A)  Police vacation

 B)  Sick leave

 C)  Personal leave

 D)  Police Officers disability leave

 E)  Jury duty  

43.04 Benefits

 A)  Workers compensation insurance

 B)  Police Officers' pension

43.05 Disciplinary action, dismissal and appeal procedures

43.06 Death benefits/Police

43.07 Police Captain

43.08 Lieutenant, Sergeant AND Corporal

43.09 Detective

Appendix  Human resources employee acknowledgement

 

 

 PUBLIC SAFETY LAW ENFORCEMENT PERSONNEL POLICY
 


43.00

This section applies only to the City of Auburn POLICE Department (Law Enforcement Personnel), excluding civilians. Law Enforcement Personnel are also covered under additional provisions in Section 40.00

If there is a conflict between Section 40.00 and this Section, this section will control.


43.01 WORKING HOURS

 A)  POLICE OFFICERS STANDARD WORK PERIOD

   

 

 
   
   1)  The basic work period for Police Personnel is a 28 day schedule as          established by the Board of Public Works and Safety. In that 28 consecutive      day work period, if more than 171 hours are worked, the employee is entitled      to one and a half times his or her regular rate. All categories of benefit days      are considered workdays in calculating the 171 hours worked. [See annual      Salary Ordinance]

   2)  All Police Officers shall be allowed to exchange working time subject to        departmental rules and regulations. All exchanges in working times shall be      approved by the Road Lieutenant, Captain, and/or Chief, prior to the          scheduled work time.

 B)  LUNCH BREAK

   The Police personnel’s lunch break shall be one-half hour paid time subject to  call out.

 


43.02 COMPENSATION

 A)  POLICE OFFICERS’ OVERTIME

 Anytime between the officers' normal work schedule and one hundred seventy-one (171) hours per twenty-eight (28) day schedule will be regular time, not time and a half. All categories of benefit days are considered as workdays in calculating the one hundred  seventy-one (171) hours worked. Any overtime must be approved by the Shift Command, Road Lieutenant, Captain, and/or Chief.  

 B)  POLICE DEPARTMENT HOLIDAY PAY

   1)  This applies to all full time police officers.

   2)  Those police officers whose regular work schedule falls on a holiday will        receive an optional day of leave for said holiday.

   3)  Optional holiday time shall be taken at a time mutually agreed upon by the      officer and the Chief of Police.

   4)  Optional holiday time should be-arranged or at least two days in advance        unless an emergency arises and said time is approved by the Chief of Police      and/or his designee.

 


43.03 LEAVES

(See CODE SECTION 40.00 for general information on leaves)

 A)  POLICE VACATION

   1)  During subsequent years of continuous full time employment, the employee      will receive paid vacation leave as follows:


Complete Years of Service
   1-4 years      12 working days
   5-9 years      14 working days
   10-14 years    16 working days
   15-Plus      20 working days

   2)  Vacation leave shall be on-duty days commencing at the end of the          probationary year.
   
   3)  Vacation leave will be granted at a time which is mutually acceptable to the      employee and the Police Chief. No vacations shall be scheduled over any        special events as designated by the Police Chief or his designee.

   4)  Vacation time must be taken in a minimum of four hour increments.

   5)  Exempt (salary) employees will take vacation in full day or week increments      (see Code Section 40.35)

 B)  SICK LEAVE


1)   Full Time Non-Exempt [hourly] Employees


 a)  All full time non exempt employees working a minimum 40-hour workweek    will be awarded one (1) hour sick leave time for that week.


 b)  Benefit days count as paid time to meet the minimum of 40 hours toward      award of sick time


 c)  Sick leave time can be accumulated and is available to use the week after      the pay period in which it is awarded.


 d)  Any week(s) the full-time non-exempt [hourly] employee has lost time they    will not be awarded sick leave time.


 e)  New employees shall have a waiting period of ninety (90) days before they    are eligible for sick leave pay, although the calculation of sick leave time      will begin with their first full week of employment.


 f)  Sick leave may be accumulated to one hundred eighty (180) days.          Thereafter, an employee's accrual of sick leave stops until the employee      has used sick leave sufficient to bring them under one hundred eighty        (180) days, at which time accumulation will recommence.


 g)  Sick leave may be taken according to the following limitations:


 h)  Sick leave can be used only for personal illness or family illness, which      absolutely necessitates the employee's absence from their duties.


 i)  The presentation of a physician's written certification of illness will  be        required when:


     i.  Three (3) or more consecutive sick leave days, [see FMLA Policy          Code Section 40.36 (Section 4.6)-Leaves–F.4. regarding more than        3 days]; or

         ii  Less than three (3) days are claimed and the Department                  Head deems a certificate necessary.    

         iii.   ALL employees sick leave of more than three (3)                        consecutive days shall be reported to human resources as                  soon as knowledge of such leave is indicated prior to or at                  the time such leave occurs. [Also, see Code Section 40.36                  (Section 4.6) F. Family Medical Leave


j.  Sick time must be taken in a minimum of one (1) hour increments.

 
 C)  PERSONAL LEAVE

   1)  Personal leave time for full time employees can be accumulated and is        available to use the week after the pay period in which it is awarded.

   2)  New employees shall have a waiting period of ninety (90) days before they      are eligible for personal leave pay, although the calculation of personal leave      time will begin with their first full week of employment.

   3)  The request for personal time to be taken must be made by the employee to      his/her Department Head prior to the workday to be taken. Unforeseen          circumstances or emergency time off shall be documented with the supervisor    as soon as practical.

   4)  Non-exempt (hourly) – Full Time

a)  Non-exempt (hourly) employees working a minimum 40-hour workweek will be awarded one (1) hour of personal leave time for that week.

b)  Benefit days count as paid time to meet the minimum of 40 hours toward award of personal time.

c)  Any week(s) the non-exempt (hourly) full time employee has lost time no personal time will be awarded.

d)  Non-exempt (hourly) employees may take personal time in one (1) hour increments at a minimum.   

   5)  Exempt (Salary) – Full Time

     a)  Exempt (salary) full time employees will receive (6) days of personal leave      time each calendar year.

     b)  Exempt (salary) full time employees will receive regular pay for any work        week whereas a personal day has been taken.

 D)  POLICE OFFICERS DISABILITY LEAVE

   (See IC 36-8-6-8 or IC 36-8-8 for Disability Leave)

 E)  JURY DUTY

   Law Enforcement Personnel under IC 36-8-3 or IC 36-8-12 are excused from  acting as a juror per IC 33-4-5-7(a).  

 


43.04 BENEFITS

 A)  WORKERS COMPENSATION INSURANCE

   1)  The City of Auburn will provide Workers Compensation as prescribed by law      for all full time law enforcement personnel and reserves. All accidents, on-the-      job injuries, or near misses must be reported and proper forms completed and    filed according to guidelines set forth in Code Section 40.08 (Section 1.8).

   2)  Police Department see IC 36-8-8 and IC 36-8-6-8 as may be amended.

   3)  Police Reserve Personnel see IC 22-3-2 through IC 22-3-6.

 B)  POLICE OFFICERS’ PENSION

   1)  Law Enforcement is covered by one of two different Police Pension Funds.      One applies to officers hired prior to May 1, 1977 (1925 Police Pension        Fund), and the other applies to officers hired on or after May 1, 1977. Also      those in the old system may have converted to the new system. For details,      refer to IC 36-8-6 and IC 36-8-8 as may be amended by the state.

   2)  Police department personnel not covered under Police Pension will be          covered by the civilian public employer retirement fund (PERF). See CODE      SECTION 41.04 (Section 4.4) Benefits (B.1. a-e).

 


43.05 DISCIPLINARY ACTION, DISMISSAL & APPEAL PROCEDURES

POLICE OFFICERS

Disciplinary action, dismissal and appeal procedures for Police Officers are specifically outlined in IC 36-8-3-4 and IC 36-8-3-4.1. Copies of these statutes are available upon request.

 


43.06 DEATH BENEFITS/ POLICE

All persons entitled to receive benefits under Indiana Code 36-8-8 [13.8; 14.1; 16; and 20].

 


43.07 POLICE CAPTAIN

 A)  The position of Police Captain is established as a classification for the Police  Department.

 B)  The Police Chief shall appoint one person to the classification of Police Captain  from the full time paid police force and this person shall serve at the pleasure of  the Police Chief.

 C)  The duties of the Police Captain shall be set forth by the Police Chief.

 


43.08 LIEUTENANT, SERGEANT AND CORPORAL

 A)  The ranks of Lieutenant, Sergeant, and Corporal are established as a  classification for the Auburn Police Department.

 B)  The Police Chief shall appoint two people to the rank of Lieutenant from the full-  time paid police force and these people shall serve at the pleasure of the Police  Chief.

 C)  The Police Chief shall appoint four persons to the rank of Sergeant from the full-  time paid police force and these persons shall serve at the pleasure of the Police  Chief.  

 D)  The Police Chief shall appoint three persons to the rank of Corporal from the full  time paid police force and these persons shall serve at the pleasure of the police  chief.

 E)  The duties of the Lieutenant, Sergeants and Corporals shall be set forth by the  Police Chief.

 


43.09 DETECTIVE

 A)  The rank of Detective is established as a classification for the Police Department.

 B)  The Police Chief shall appoint two to the classification of Detective from the full-  time paid police force and shall serve at the pleasure of the Police Chief.

 C)  The duties of the detective shall be set forth by the Police Chief.

 


City of Auburn
HUMAN RESOURCES
 

 

EMPLOYEE ACKNOWLEDGEMENT
 

 
By signing below, I acknowledge that it is my responsibility to read and understand the UPDATED AND REVISIONS to the City of Auburn Personnel Policies and Procedures outlined within and passed by Common Council effective. I understand that the policies are intended as a general reference and not a full statement of all policies and procedures or a legal contract.
 
I agree to keep the personnel policies and procedures in my possession during my employment and to update it whenever provided with materials to do so.
 
I further understand that personnel policies and procedures provided to me is an approved document and may be available electronically for convenience of viewing, as well. I understand that altering content or changes to the policy is against regulations.
 
Employee          Department Head or Administrator
 
______________________________  _______________________________
Print (First, Middle & Last Name)    Print Name
 
______________________________  _______________________________
Job Title          Job Title
 
______________________________  _______________________________
Signature          Signature
 
______________________________  _______________________________
Date            Date
 
Human Resources Representative:
 
____________________________________    _______________________
Print Name              Date
 
____________________________________    _______________________

 
Signature

 

 

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