Commissioners’ Meeting
November 30, 2009
Commissioners Present: Attorney:
William C. Ort Jim McCanna
Don C. Kaufman Auditor:
Donald D. Grogg John W. Fetters
MATTER OF DEKALB COUNTY GIS DATA ACCESS POLICY:
Don Grogg made a motion to approve the DeKalb County GIS Data Access Policy, Resolution 2009-R17 approved on all 3 readings, an ordinance establishing policies, procedures, limitations and fees for GIS Data provided by DeKalb County local government, Don Kaufman second and all approved.
MATTER OF INTER-LOCAL AGREEMENT:
William J. Spohn and Vivian Likes were in from the Department of Building, Planning and Development for the City of Auburn to discuss the Inter-local Agreement Part 6.1 through 6.5, recitals of commitment, purpose, duration and renewal of agreement and exhibit A: Extra-Territorial Map (1st revision) with the DeKalb County Commissioners and Clint Knauer, the DeKalb County Plan Commissioner. The Commissioners were in complete agreement with this paperwork and gave their verbal approval.
MATTER OF PROPERTY FOR AIRPORT:
Russ Couchman was in to discuss purchase of property for needed run-way extension to enhance safety. Don Grogg made a motion to approve and Commissioners to sign the resolution number 2009-R18 of the DeKalb County Commissioners regarding approval of purchase of Real Estate and a Mortgage Loan to finance the purchase by the Board of Aviation Commissioners through DeKalb Financial Credit union with the loan in the amount of $170,000, calling for interest at a rate not to exceed 7.25% on a two-year note calling for semi-annual interest only payments and a balloon payment at maturity, Don Kaufman second and all approved.
MATTER OF CONTRACTS TO AID COUNTY NURSE:
Don Kaufman made a motion to approve and William Ort to sign contracts on behalf of the DeKalb County Health Department with Donna Meyer and Cathy High to provide secretarial, data entry and clerical services to staff administering the H1N1 vaccine, Don Grogg second and all approved.
MATTER OF LPA INVOICE-VOUCHER:
Don Grogg made a motion to approve the claim to United Consulting in the amount of $81,616.73 to be paid from CEDIT #19 for rehabilitation of CR 11A from I-69 east to CR 427, William Ort second and all approved.
Don Grogg made a motion to approve and William Ort to sign the LPA Invoice-Voucher to the Indiana Department of Transportation Claim No. 3, Contract R-29685 for preliminary (RW) construction engineering, force account or R/W costs for rehabilitation of CR 11A from I-69 east to CR 427 in the amount of $81,616.73, 80% Federal Share Reimbursable, William Ort second and all approved.
Don Grogg made a motion to approve and William Ort to sign the LPA Invoice-Voucher to the Indiana Department of Transportation Claim No. “Final”, 0600(7452) for preliminary (RW) Construction engineering, force account or R/W costs for 2006 Bridge Inventory – Phase II in the amount of $4,395.00, 80% Federal Share Reimbursable, William Ort second and all approved.
MATTER OF HIGHWAY SUPPLY BIDS:
____________________________________________________________________
303 E. 19th Street Phone: 260-925-1864
P.O. Box 345 Fax: 260-925-1922
Auburn, IN 4670
Bid Results for Year of 2010
Listed below are the results of our materials and supplies bids opened November 16, 2009, 11:00 a.m. EST. We appreciate all parties that submitted bids and look forward to working with you in the year 2010. If you have any questions, please contact me at the highway office.
Sincerely,
Eric Patton
Highway Superintendent
Item #1
-30,000 Gallons or less Unleaded Gasoline (excludes applicable taxes)
North Central Co-op $2.160/Gal.
(firm) $2.497/Gal.
Item #2
-60,000 Gallons or less #2 Premium Diesel Fuel (excludes applicable taxes)
North Central Co-op $2.157/Gal.
(firm) $2.426/Gal.
Petroleum Traders $2.170/Gal.
(firm) $2.751/Gal.
Item #3
-Crushed Limestone Materials (Loaded on County Trucks)
#2 #8 #9 #11 #73 rip/rap
Hixson Sand & Gravel 12.95 14.50 15.65 17.10 12.95 12.95
Hanson (Woodburn Quarry) 8.35 10.55 10.55 11.90 8.35 10.35
Hanson
(Ardmore Quarry)
8.35 10.55 10.55 11.90 8.35 10.35
Stafford Gravel --- --- 13.75 14.85 10.85 ---
Klink Trucking 15.50 17.80 17.90 18.95 15.50 16.50
Stone-Street
(Poe Quarry)
7.50 8.90 9.00 10.00 7.50 8.10
Country Stone 13.25 15.45 16.05 17.25 13.25 15.05
Irving
(Dove Pit)
12.95 14.95 14.95 17.00 12.95 16.20
Irving
(Kendallville)
13.80 --- 16.20 17.00 13.80 16.20
Irving
(Angola Pit)
14.45 --- 17.00 --- 14.45 17.00
Rock Bottom 13.70 --- --- 13.70 --- ---
-Crushed Limestone Material (Delivered to County Barn)
Hixson Sand & Gravel 12.95 14.50 15.65 17.10 12.95 12.95
Klink Trucking 12.15 14.25 14.55 16.00 12.15 13.05
Country Stone 12.00 14.20 14.65 17.25 12.00 14.50
Jerry Bailey Trucking 10.40 13.10 13.10 15.05 10.40 11.70
Irving Gravel 13.00 16.05 16.05 18.00 13.00 14.95
Brooks 10.40 13.15 13.50 15.20 10.40 12.10
CBK Enterprises 10.25 12.95 12.95 14.90 10.25 11.55
Shively 12.25 --- --- 17.35 12.25 13.20
Rock Bottom 11.65 13.95 14.05 15.10 11.65 12.55
Item #4
-Processed Gravel Products (Loaded on County Trucks)
Pea Screen Dip Bank Screen Bank #53 Sand #8
Irving (Dove) 9.00 5.05 4.30 4.60 --- 5.00 9.50
Irving (Kendallville) 8.00 4.60 3.85 4.35 7.45 3.00 ---
Irving (Angola) 7.00 --- 3.20 3.70 6.00 2.95 8.50
Stafford 7.15 --- 4.00 --- --- 3.70 8.05
Rock Bottom 7.85 --- --- 4.85 --- 4.85 ---
Hixson 9.75 8.75 --- --- 8.75 5.00 ---
Country Stone 7.60 5.85 4.75 --- --- 3.50 8.50
Stonestreet/Haynes 8.00 --- 4.00 7.50 --- ---
Old Prairie 7.25 --- 3.00 4.00 7.00 3.75 7.25
Klink Trucking 12.50 --- 9.25 10.00 --- 7.25 12.50
-Processed Gravel Products (Delivered to County Barn)
Pea Screen Dip Bank Screen Bank #53 Sand #8
Country Stone 10.55 8.65 7.55 --- --- 6.45 11.30
CBK 10.00 5.35 6.95 7.25 9.75 6.00 11.00
Jerry Bailey 10.15 5.50 7.10 7.40 9.90 6.15 11.15
Rock Bottom 11.35 --- --- 7.35 --- 7.35 ---
Hixson 11.70 10.70 --- --- 10.70 6.95 ---
Klink Trucking 12.50 --- 8.75 9.50 --- 6.90 12.50
Irving Gravel 12.00 --- --- --- 11.00 6.75 12.50
Old Prairie 11.60 --- 7.35 8.35 11.35 8.10 11.60
Stafford --- --- --- --- --- 6.60 ---
Item #5
-Bituminous or Emulsified Asphalt (Delivered)
*price per gallon or per ton
AE-90 Sealing Asphalt MC-3000 MC-250 AE-T
Pierceton Trucking $1.678 2.556 2.556 2.577 1.666
Asphalt Materials $420.86 --- --- --- 420.86
Item #6
-Bituminous Mixture (Plant Pick-up)
30,000 tons more or less
#5 Base #8 Base/Binder #9 Binder #11 Surface
API $41.00 $41.00 $41.00 $52.00
Brooks 44.00 44.00 45.00 54.00
E&B 40.00 40.00 40.00 48.00
E&B(Angola) 42.00 42.00 42.00 52.00
Pulver 51.00 51.00 53.00 57.50
Cold Patch Cold Patch (delivered ) R.A.P. R.A.P.(delivered)
API $60.00 63.00 5.00 8.25
Brooks 60.00 --- 9.75 11.75
E&B 90.00 96.00 12.50 18.50
Pulver 66.00 70.00 --- ---
Item #7
-Calcium Chloride (42% and 38%)
*delivered and applied to our gravel roads
42% solution 38% solution
Great Lakes Chloride $.745 .697
Don Kaufman made a motion to approve the 2010 Highway supply bid results, Don Grogg second and all approved.
MATTER OF MINUTES:
Don Grogg made a motion to approve November 23, 2009 Minutes, Don Kaufman second and all approved.
MATTER OF PAYROLL:
Don Grogg made a motion to approve Payroll for 11/13/09 thru 11/26/09, William Ort second and all approved.
MATTER OF LANDFILL CONTRACT:
Don Grogg made a motion to approve contract for Landfill Cap Repair and Drainage Improvement through the assistance of InSite, Inc. who put together bid documents which include insurance requirements, project specifications, general terms and conditions, and a specific bid form to be utilized, was awarded to the successful bidder of T-E Incorporated for a total consideration of $68,850.00, Don Kaufman second and all approved. Note: County has waived pollution liability insurance and has already taken the appropriate credit in arriving at the total consideration set forth herein.
_______________________
William C. Ort
_______________________
Don C. Kaufman
Attest: ____________________________ _______________________
John W. Fetters, Auditor Donald D. Grogg
#2 #8 #9 #11 #73 rip/rap